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Invoice generation and payment processing

Automatically generates invoices when photography sessions are completed and processes payments through integrated payment systems. Streamlines billing operations and reduces manual administrative work for photographers.

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Workflow Trigger

Photography session is marked as completed in studio management system

Visual Flow

Each node represents an automated step. Connections show how data and decisions move through the workflow.

Step-by-Step Breakdown

Detailed explanation of each automated stage in the workflow.

  1. 1
    Trigger

    Session completion detected

    Photography session status is updated to 'completed' in the studio management system. This triggers the automated invoice generation process.

    Tave Studio Manager
  2. 2
    Action

    Retrieve session and pricing data

    Extracts client information, session details, package pricing, and any additional services from the studio management database. Calculates total amount due including taxes and fees.

    Tave Studio Manager
  3. 3
    Decision

    Check payment method preference

    Determines if client has selected automatic payment processing or manual invoice delivery. Routes workflow based on client's preferred payment method.

    Tave Studio Manager
  4. 4
    Action

    Generate and send invoice

    Creates formatted invoice with session details and payment terms. Automatically emails invoice to client with payment portal link for online payments.

    Tave Studio ManagerStripe
  5. 5
    Action

    Process automatic payment

    Charges stored payment method for clients with auto-pay enabled. Updates payment status and sends confirmation receipt.

    StripeTave Studio Manager
  6. 6
    Action

    Update client gallery access

    Grants or extends client access to their photo gallery based on payment status. Sends gallery access credentials and viewing instructions.

    PixiesetTave Studio Manager
  7. 7
    Output

    Payment confirmation and reporting

    Generates payment confirmation for client records and updates studio financial dashboard. Creates automated follow-up sequences for unpaid invoices.

    Tave Studio Manager

Outputs

  • Generated invoice with payment portal
  • Payment confirmation receipt
  • Updated client gallery access
  • Financial reporting dashboard update

Key Metrics

  • Invoice processing time
  • Payment completion rate
  • Days to payment collection

Tools & Integrations

OA

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